Certifying a signature and full notarisation of a document

Signature Certification

Document certification Enlarge image Document certification (© www.colourbox.com) By certifying a signature, the consular officer confirms that the person indicated in the document was physically present and signed it in front of him or her. It is a simple form of authenticating a signature.

The signature must be executed in person in the presence of the consular officer or must be acknowledged in his presence. No advice about the legal meaning of the document to be signed is provided.

In many cases, the signature certification is sufficient for the required document.

Examples of where a certified signature would be used: 

- for a Declaration of Approval ("Genehmigungserklärung"): declaration by which a person approves a declaration / contract signed earlier on his behalf by somebone else.
 - to demonstrate the undersigned approves of the declaration/contract.
- for a "simple" power of attorney ("Vollmacht"): power of attorney relating to everyday legal transactions or business, e.g. revocable power of attorney for a specific legal transaction.
- for a trade register entry.
- for an application for a certificate of good conduct.
- for a declaration of renouncement of inheritance ("Ausschlagung einer Erbschaft").

To have your signature certified, please bring with you:

- the document to be signed (for declarations of approval: the contract which has been signed previously in Germany);
- a valid, official photo-ID (passport, SA ID-book)
- if you are not acting on your own behalf, but on behalf of e.g. a company, a ward, etc., please bring a document (original or certified copy) stating your power of attorney for the company / person, etc.

The fee for the signature certification depends on the value of the legal transaction for which the document is needed and ranges between 20,- Euro and 250,- Euro. The fee is converted into ZAR according to the daily exchange rate at the German mission and may be paid by cash or credit card (Master and Visa cards only).

For signature certifications you may come to the competent German mission during visitor's hours, without prior appointment. Signatures may also be certified (for the same fee) by a German Honorary Consul. Signature certifications for power of attorneys (Vollmacht) should be send to the Embassy by mail pretoria%27%diplo%27%de,info, prior to your visit during visitor's hours (daily between 8 am and 11.30 am). The consular officer will verify the power of attorney and contact you as soon as possible.

For signature certifications in other matters (e.g. declaration of the pension beneficiary, certificate of good conduct, etc) you may come to the German Embassy during visitor's hours, without prior appointment.

E-mail

Full notarization

Apostille Enlarge image (© www.apostille-service.de) Full notarization will provide stronger legitimization of a document. While notarizing a deed, the consular officer also confirms the identity of the person appearing, but he will furthermore provide advice to the person signing about the legal meaning and consequences of the declaration to be notarized.

The text to be fully notarized will be drafted by the competent German mission on the basis of the information provided by you in advance, possibly (but not necessarily) on the basis of a draft by a German notary or lawyer. The notarization cannot be completed ad hoc and requires an appointment at least several days prior to the notarization.

Examples of legal transactions which require full notarization are:

- irrevocable power of attorney relating to real estate matters
- a sworn affidavit
- application for a certificate of inheritance
- transferring an inheritance share to someone else
- deed regarding acknowledgement of paternity
- deed regarding child support

To have a document fully notarized, please bring with you:

- a valid, official photo-ID (passport, SA ID-book)
- in case you are acting on behalf of e.g. a company, a ward, etc., also bring a document (original or certified copy) stating your power of attorney for that company / person, etc.
- additional documents as required (prior consultation with the notarizing consular agent is mandatory)

The fee for notarization will depend on the value of the legal transaction for which it is required (you can enquire about the fee in advance). The fee, calculated in Euro, will be converted into ZAR according to the daily exchange rate at the German mission and can be paid in cash or credit card (Master and Visa cards only).

Full notarization in accordance with German law cannot be executed by a German Honorary Consul nor by a South African "notary public".

Signature certification / full notarisation

Dt_Siegel

Opening hours, appointments and contact details

Consular/Passport Section Pretoria

Passport Section

The Consular and Passport Section will be closed 

on 25 May and 5 June 2017

Online appointments (no fee)

Appointment required for application          

Passport collection (no appointment required):

Monday - Friday

08:00-11:30

Telephone enquiries:

Monday - Thursday

08:00-14:00

Friday
08:00-13:00

Telephone

+27 (0)12 427 8900

Public Holidays 2017

Reception

Opening hours for consular matters (excluding passport and visa issues):

No appointment required for:

- Certification of signatures and copies
- Translation of drivers licenses
- "Lebensbescheinigung"

Please make an appointment for the following consular services:

- Registration of births
- Name declarations
- other civil status matters (e.g. adoption, divorce)
- Notarisation (e.g. certificate of inheritance, acknowledgement of paternity)

Monday - Friday

08:00-11:30

Enquiries via telephone and e-mail: 

Monday - Thursday

08:00-14:00

Friday

08:00-13:00

Telephone

+27 (0)12 427 8900

Contact via e-mail

Address

201 Florence Ribeiro Avenue, Groenkloof, Pretoria 0181

Phone:
+27 (0)12 427 8900

Consular/Passport Section Cape Town

Further information

Passport Section
Online appointments (no fee)
Application by appointment only
Passport collection (no appointment required):
Monday - Friday
9:00 - 12:00
Telephone and email enquiries:

Monday - Thursday only

14:00 - 16:00

Telephone
+27 (0)21 405 3052
Fax

+27 (0)21 421 0400 (South Africa)

+49 (0) 30 1817 67209 (Germany)
Public Holidays 2017
Directions to our office
Enquiries via e-mail
Further information on passports

OTHER CONSULAR SERVICES (No passport or visa

applications)

No appointment required for:

- Certification of signatures and copies

- Name declarations

- Registration of births or marriages in Germany

- Translation of drivers licenses

- "Lebensbescheinigungen"

- Confirmation of residence

Please make an appointment for the following

consular services:

- Citizenship matters (e.g. retention of German citizenship,

  naturalisation, determination of German citizenship)

- other civil status matters (e.g. adoption, divorce)

- notarisation )e.g. certificate of inheritance, acknowledge-

  ment of paternity)

Please make the appointment via e-mail

Opening Hours:
Monday - Friday       09:00 - 12:00
Telephone and e-mail enquiries:

Monday - Thursday

08:00 - 16:00
Friday
08:00 - 13:00
Telephone
+27 (0)21 405 3000
Fax

+27 (0)21 421 0400 (South Africa)

+49 (0) 30 1817 67209 (Germany)

Enquiries via e-mail

Further information on consular services

Address

Physical address:

Roeland Park / e-tv Building

4 Stirling Street

Entrance: top end of Stirling Street

Zonnebloem 7925 (District Six)

Postal address:

P.O. Box 4273

Cape Town, 8000

Honorary Consul, Durban

Enlarge image For the KwaZulu-Natal province, please contact the liaison office below.

Contact the Honorary Consul, Durban

When applying at the Honrary Consul's office in Durban applicants must fill in their visa-application online and bring the printed version with them.

Application in Durban

Organization
Honorary Consul: Horst Achtzehn
Address

Office hours

Mon - Fri

08:30 - 12:00

Consultation with Honorary Consul (only with appointment)

Mon - Fri
12:00 - 13:00

9 Kensington Drive, 
Westville, 
Durban 3629

Postal address:
P.O. Box 1166, 
Westville,
Durban 3630

Phone:
+27 (0)31 266 3920
Fax:
+27 (0)31 266 3925

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