Requirements Business Visa

Please submit your application for a Schengen Visa to the representative of the country which is your main destination - considering length and purpose of your intended stay. If no such main destination can be ascertained, please contact the representative of the country of your first entry into the Schengen Area.

Please use the following link to be guided through the application process:

Application centres in Centurion, Cape Town and Port Elizabeth: Visa application - step by step

Visa application at the Honorary Consul's office in Durban

Required Documents


Document confirming employment

  • Employees: Letter of employment
  • Self employed: Company registration/letter from accountant/letter from SARS
  • Students: Proof of school/university attendance, confirming that student is exempt from attending lectures during requested travel period
  • Medical Doctors: Licence to pratice from HPSCA
  • Lawyers: Proof of registration with Law Association

Documents reflecting the nature of the business trip

  • Signed invitation letter from company in Germany with full address, confirmation of dates, purpose and confirmation on who will be liable for the costs of the trip

  • Information of event/congress/ trade fair to be participated in Germany

Documents confirming sufficient funds are available for the trip

  • Current 3 months stamped bank statement of private bank account, or
  • Current 3 months stamped bank statement of business account, or
  • Legalized letter of obligation + written statement explaining the relationship between the inviting party and the applicant 
  • Note: No credit card statements

Flight-ticket and hotel reservation

  • Flight reservation and travel itinerary
  • Hotel reservation with full address for the entire time of stay in Schengen State(s)

Overseas medical insurance

  • Valid for the duration of the requested Visa
  • Minimum coverage of EUR 30,000 and repatriation
  • Conditions must be stated either on insurance document or on separate confirmation letter
  • Please note: Medical insurances connected to credit cards are not accepted


  • The processing time for Visa applications takes two weeks according to the Schengen Visa Codex. The German missions and Intergate are committed to keep the processing time to a minimum.
  • Due to the Biometric Data collection and processing a minimum of seven working days is required to process all Visa applications.
  • Only complete applications can be accepted; Non-submission of necessary documentation may lead to a refusal
  • During the processing period the passport has to remain with the German missions. Passports can only be withdrawn if a written request, signed by the applicant, is received. Consequently the application will be cancelled and the passport will be available for collection within 2 working days from Intergate.
  • False or falsified documents will lead to refusal of visa and/ or further consequences
  • The German missions reserve the right to ask for further supporting documents / information
  • Visa extensions within Germany are generally not possible
  • Applicants may not apply for permanent residence in Germany while on this Visa
  • The German Mission may shorten the validity of the Visa without prior consultation
  • in case of a one-year or multiple year visa being issued, the period of stay in a Schengen may not exceed 90 days per half a year, this period of stay beginning with the first day of entry into the Schengen state.
  • Have you already had your fingerprints taken at an earlier application for a C-Schengenvisa ? If so, it may not be necessary for you to apply in person. However, in case the biometric capturing of your fingerprints failed or has been compromised due to a technical problem and cannot be used you must have your fingerprints taken again. In such case, you will be contacted by the mission or by “Intergate “respectively

Business Visa

Business trip

Opening hours, appointments and contact details

Visa Section Pretoria

Application submissions only after prior booking online or via phone

0861 00 22 45 (Mon-Fri, 8:00-17:00).

Online Appointments

Intergate Application Centres

Cape Town


Port Elizabeth

Opening hours Application Centres

Visa Section German Embassy

The Visa Section will be closed on 3 and 31 October 2017

Online Appointments

Telephone and e-mail enquiries:


08:00 - 14:00


08:00 - 13:00


+27 (0)12 427 8900

Enquiries via e-mail

Further information on visas


201 Florence Ribeiro Avenue, Groenkloof, Pretoria 0181

+27 (0)12 427 8982 (please do not send any documents prior to application submission)

Visa Section Cape Town

Application submissions only after prior booking online or via phone
0861 00 22 45 (Mon-Fri, 8:00-17:00).

Online Appointments

Intergate Application Centres

Cape Town


Port Elizabeth

Opening hours Application Centre

Further information

Consulate General

Online Appointments

Telephone and e-mail enquiries:

Monday - Thursday only

14:00 - 16:00


+27 (0)21 405 3052


+27 (0)21 421 0400

Enquiries via e-mail

Further information on visas

Public Holidays 2016

Directions to our office


Physical address:

Roeland Park / e-tv Building

4 Stirling Street

Entrance: top end of Stirling Street

Zonnebloem 7925 (District Six)

Postal address:

P.O. Box 4273 

Cape Town, 8000

Honorary Consul, Durban

Enlarge image For the KwaZulu-Natal province, please contact the liaison office below.

Contact the Honorary Consul, Durban

When applying at the Honrary Consul's office in Durban applicants must fill in their visa-application online and bring the printed version with them.

Application in Durban

Honorary Consul: Horst Achtzehn

Office hours

Mon - Fri

08:30 - 12:00

Consultation with Honorary Consul (only with appointment)

Mon - Fri
12:00 - 13:00

9 Kensington Drive, 
Durban 3629

Postal address:
P.O. Box 1166, 
Durban 3630

+27 (0)31 266 3920
+27 (0)31 266 3925

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